NowDocs BPMS File Repository
For any company to operate at optimum efficiency, it is essential that its information
is securely stored and immediately accessible. NowForms Archive is an enterprise-wide
document imaging, management and archiving system that will boost productivity and
significantly reduce costs.
Outgoing Documents
The Outgoing Document Module automatically archives all documents printed by Legacy,
ERP system or business applications, as well as documents printed through Windows
applications on the desktop. NowForms Archive compresses and indexes them, archiving
the documents securely.
Incoming Documents
The Incoming Document Module compresses, indexes and archives all incoming documents,
such as vendor invoices, proofs of delivery, etc. These documents may already be
electronic images (e-mail, fax, etc.) or they can be scanned in if received on paper.
Retrieval of Stored Information
Authorized users can retrieve documents from anywhere on the network. There is a
configurable enquiry screen enabling users to search, for example, for invoices
by number, customer name, date range, value range, or any other field, and with
just a few mouse-clicks, to display these documents.
Automated Document Links
Automatic links can be set up between different document types whilst archiving.
For example, once an invoice has been retrieved, just a mouse-click will automatically
retrieve any related documents e.g. proof of delivery, quotation, purchase order.
Documents can then be instantly printed, faxed or e-mailed. NowForms Archive can
also be configured so that linked documents are automatically sent - for example,
a signed proof of delivery is automatically appended to every faxed or e-mailed
copy invoice.
Web Enabled
The WebView Archive web interface provides full access to documents through a standard
web browser. Now everyone across the company can view the documents they need on
the archiving system through an intranet. With just a click of the mouse Sales and
Customer Service can see invoices and other business critical documents. Management
Reports can be automatically posted on the company portal.